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Municipal Court Clerk City of Lincoln City Lincoln City, OR

Website City of Lincoln City

If you are looking for a part-time career then apply for the Municipal Court Clerk. The new position is open in the Lincoln City, OR at City of Lincoln City local office. Check out the details below.

Brief Details

Job: Municipal Court Clerk
Full-time, Part-time
Company: City of Lincoln City
Location: Lincoln City, OR

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Job Description

CLOSING DATE MARCH 29, 2019

Part-Time Permanent (24 Hours Per Week)

Municipal Court Clerk

$18.84/hour plus benefits

Union Represented
PURPOSE OF POSITION: Perform various administrative tasks associated with the Municipal Court, City Attorney and City Recorder. This includes serving as a Violations Bureau, maintaining court records and assisting the Municipal Court Judge with Court sessions.
***Disclaimer: It is the policy of the City of Lincoln City and ORS 659A-309, Section 2C an employer is not required to hire or employ and is not prohibited from barring or discharging an individual if such action would place the individual in a position of exercising supervisory, appointment or grievance adjustment authority over a member of the individual’s family or in a position of being subject to such authority which a member of the individual’s family exercises.

PURPOSE OF POSITION: Perform various administrative tasks associated with the Municipal Court, City Attorney and City Recorder. This includes serving as a Violations Bureau, maintaining court records and assisting the Municipal Court Judge with Court sessions.
ESSENTIAL JOB FUNCTIONS:

Provide a friendly and knowledgeable presence for customers of the Municipal Court. Use excellent customer service skills and good judgment when interacting with the public in-person, by telephone or in writing regarding court matters. Escalate matters as needed.
Accurately maintain the Court calendar. This includes setting trial dates and coordinating the schedules of the Municipal Court Judge, City Attorney, Police Officers, Defendants and witnesses and preparing and setting the docket. This also includes providing advance notice of court dates set by the Judge and notifying individuals of required appearances.
Attend all Court sessions and perform various administrative tasks before and during the sessions, including gathering necessary information and documents for use during trial and making key notations throughout the session.
Write professional and effective correspondence to attorneys, police officers and defendants regarding prosecution and disposition of cases. Prepare other correspondence on behalf of the Court or City Attorney as directed.
Interface citation data into Court system. Enter disposition data into the Court system. Log information related to Court findings, conditions set by Judge and fines and assessments as imposed. Maintain appropriate “alerts” regarding payment requirements for Finance Department. Prepare payment agreements as requested by defendants.
Maintain Municipal Court files and records pursuant to statutory retention laws and file required report with the City Recorder upon destruction of files and records.
Research driving records and citations in LEDS. Prepare and file required forms with Oregon DMV, such as citation abstracts, suspension forms for failure to appear and/or comply. Review defendants’ records for referral to defensive driving school, provide and file information for qualified defendants including follow-up for completion.
Perform a variety of other administrative tasks such as drafting and completing documents, photocopying, collating, document management, filing, etc., including providing direct legal and administrative support to the City Attorney and City Recorder. Maintain Court Clerk’s Manual with up-to-date forms and instructions for supervisory and back-up personnel.
Review legal material and stay current on all relevant State and Local laws applicable to Municipal Court. Refer such information to the Judge or other appropriate parties if relative to operation and procedures for Municipal Court. Consult with City Attorney, Finance Director and Chief of Police as needed to ensure consistent application of local, State and Federal laws.
Maintain professional, respectful, productive and cooperative working relationships with City staff, Judge, City Attorney, other organizations and the general public. This includes demonstrating excellent customer service to internal customers and members of the public.
Follow all safety rules and procedures for work areas. Correct and/or report unsafe conditions to appropriate personnel.
Other related duties as assigned.
AUXILIARY JOB FUNCTIONS: Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility (e.g. Oregon Association of Court Administration and ODOT Conferences and Seminars) as workload allows and as approved. Maintain work areas in a clean and orderly manner.
PHYSICAL DEMANDS OF POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, bend, twist, kneel, stoop, push, pull communicate (listen, speak and write) and reach and manipulate objects. The position requires flexibility and mobility. Duties involve moving materials weighing up to 5 pounds on a regular basis such as files, books and small office equipment. May infrequently require moving materials weighing up to 25 pounds, such as a file box. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, calculator, telephone and other standard office equipment and filing.
WORKING CONDITIONS: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, interruptions and background noises.
SUPERVISORY RESPONSIBILITIES: Supervision is not a function assigned to this position. May provide training to volunteers, students and newly assigned personnel on site policies and practices.
SUPERVISION RECEIVED: Works under the general supervision of the Finance Director. Takes direction from the Municipal Court Judge, City Attorney and City Recorder.

JOB QUALIFICATION REQUIREMENTS:

MANDATORY REQUIREMENTS: High School education or equivalent supplemented by at least three years of legal, judicial, advanced administrative or municipal experience and at least one year of direct customer service or any satisfactory combination of experience and training that demonstrates the knowledge, skills and abilities to perform the above duties. Ability to type 45 wpm or more. Demonstrated advanced administrative skills, including scheduling, drafting correspondence, performing research, managing projects, recording and tracking data, managing contracts and other documents and maintaining confidentiality. Must possess strong computer skills and aptitude to learn new systems to create and use spreadsheets, use word processing software to draft documents and reports and use Court system software. Excellent written and verbal communication skills are required, including a proficiency in English grammar, knowledge of legal terminology and consistent professionalism and diplomacy, especially when interacting with difficult customers. Excellent time management, organization and prioritization skills are required, as well as the ability to multi-task and transition from one task to another as needed. Able to perform arithmetic necessary to calculate fees and handle collections matters.
DESIRABLE REQUIREMENTS: Some formal legal education is preferred. Strong knowledge of legal terminology and judicial procedure, such as that gained from experience working in a law office or a courtroom environment. Collections or Accounts Receivable experience preferred. Fluency in Spanish is a plus.

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